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Bridge™ Payments

Card on File in Vault

Get paid easily and reliably with securely stored payment information, trusted by thousands of healthcare practices.

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Steps to successfully implement Card on File:

Decide on your approach

Will card on file be standard, part of your cancellation policy, or optional for patients? 

Establish a policy (if preferred)

Incorporate our suggested document announcing it as a policy in patient materials. 

Train your team

Ensure everyone, especially your front desk, knows how to store and search for cards by using our step-by-step tutorials

Manage effectively

Access reports for stored cards and more with our detailed guides

Build confidence

Use our talk tracks and practice scenarios with your staff so they feel comfortable presenting it to patients and addressing concerns. 

Promote to patients

Display a flyer at your front desk to increase awareness. 

Stay consistent

Follow up with your team to ensure card on file is consistently being offered. 

Need Customer Support?

For questions about Card on File in Vault, please contact our Care Team at 800-337-3630 or email care@rectanglehealth.com.

Card on File in Vault is helping practices achieve:

97%

increase in time-of-service payments

55%

more payment volume processed 

12+

hours/month saved on collections

3 Powerful Products in 1 Unified Platform

The software you rely on to get so much done now allows you access so much more.

Insurance Eligibility

Bridge Engagement:

Effortlessly maintain a full schedule, automate reminders, and ensure patient satisfaction.

 

Contactless Payments

Bridge Payments:

Grow revenue and make it easy for patients to pay the way they prefer

Auto Posting or Reporting

Bridge Compliance:

Protect your practice with stress-free, digitally managed HIPAA and OSHA compliance. 

Benefits of using Card on file in Vault

 

For your practice

Improved cash flow
Better patient experience
Reduced staffing strain
Encrypted storage

 

For your patients

Convenient
Fast
Secure
Avoid late fees

HOW IT WORKS

The most efficient way to collect outstanding balances.

Quickly upload a list of patients.

Download our easy-to-use templates to compile a list of your patients with outstanding balances. Then, upload that file into Bridge Payments to bill by text.

Automate personalized payment reminders.

Build your payment reminders and schedule their delivery on a particular day or time. Include personalized information like patient name, practice name, account balance, and a secure payment link. Empower patients to settle their balances from their preferred device – 24/7/365.

See payments auto-post to your PMS/EHR.

Patient payments will automatically post to your EHR or practice management system, ensuring your data is accurate and up to date across your technology stack.

Track success with in-depth reporting.

Monitor text delivery status and account balances, and achieve your goal of reducing accounts receivable.

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Practice Management Bridge ®

Power-up your practice

Our goal at Rectangle Health is to simplify your workday. Our all-in-one platform gives you easy access to essential tools that automate office tasks and enhance patient communication.

Streamlined User Experience

Unified Access

Easily navigate through Bridge Payments, Bridge Engagement, and Bridge Compliance from a single platform.

Enhanced UI/UX

Intuitive left menu bar and waffle navigation for quickly finding the links you use most.

Updated Names

OfficeSafe is now Bridge Compliance and RavePoint is now Bridge Engagement.

Efficiency & Time Savings

Consolidated Technology

Reduce inefficiencies with multiple solutions (patient engagement, payments, office compliance) merged into one platform.

Proven ROI

Users report doubled return on investment across all Practice Management Bridge products.

Increase Productivity 

Visibility within the platform to our full suite of products designed specifically for healthcare businesses.

Power-up your practice! 

Save time, easily capture payments, and ultimately provide a better patient experience.

Learn more about adding one or two of these powerful products to your unified platform.

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"},{"content":"<p>Transaction Reports have been relabeled as Reports.</p>","title":"I can’t find the Transaction Reports, where did it go?"},{"content":"<p>You can now find those same links within the “waffle” icon.</p>\n<p><img src=\"https://20898597.fs1.hubspotusercontent-na1.net/hubfs/20898597/Waffle%20button.png\" width=\"141\" height=\"134\" loading=\"lazy\" alt=\"Waffle button\" style=\"height: auto; max-width: 100%; width: 141px;\"></p>\n<p>&nbsp;</p>","title":"Where did the Compliance and Engagement buttons go that were under the Practice Management Bridge logo?"},{"content":"<span>When switching over to a new product using the waffle menu navigation, a new browser tab will open. You'll be able to find what you were previously working on just as you left it in the previous tab!</span>","title":"Do you lose your place in the product when you toggle over to another product? "},{"content":"<p>It will be stored and accessible just as it was in the old platform. There will be a list view where you can access any completed forms.</p>","title":"Where does the OSHA Injury form go/ is it stored once completed?"},{"content":"<p><span>Not at this time, however, we are transforming into a more patient centric experience. Stay tuned!</span></p>","title":"Will there be one place to view all patient information? "},{"content":"<p>There will be no changes to this behavior at this time. You will need to complete the training modules as you have always done for training to progress.</p>","title":"Will Bridge Compliance (formerly OfficeSafe) training progress save when toggling between the other products?"},{"content":"<p><span>When a user clicks to learn more, they will be connected to a landing page with educational content about Practice Management Bridge products and what they offer. In some cases, a representative from Rectangle Health will reach out to the user to see if there are any questions, we can help answer. 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Frequently Asked Questions

Have question? We are here to help

Cybersecurity-1
What is changing?
In the new platform you'll notice:
  • An updated left menu bar: Giving you an easy to navigate experience.
  • Waffle Navigation: For quick access to Bridge Payments, Bridge Engagement, and Bridge Compliance.
  • New Naming Convention
    • “Practice Management Bridge” is the name for the unified platform and includes:
      • Bridge Engagement (formerly "RavePoint")
      • Bridge Compliance (formerly "OfficeSafe")
      • Bridge Payments 
Are the product names changing?
Yes! In the unified platform, Practice Management Bridge, products will be referred to as:
  • Bridge Engagement (replacing RavePoint)
  • Bridge Compliance (replacing OfficeSafe)
  • Bridge Payments (replacing Practice Management Bridge)
Why is the design changing?
We want to give you the ability to modernize the management of your practice with a consolidated platform that saves time, captures payments, and ultimately provides a better patient experience.
Are any buttons going away?

Yes, in Payments (formerly known as Practice Management Bridge), the down arrow next to the username has changed to a gear icon to access settings.

gear icon

 

Do I have to accept this change?

Yes, and you'll be glad you did!

With the new platform, we're giving you a modern and easy to navigate experience with our three powerful products merged into one platform and just a click away.

I can’t find the Transaction Reports, where did it go?

Transaction Reports have been relabeled as Reports.

Where did the Compliance and Engagement buttons go that were under the Practice Management Bridge logo?

You can now find those same links within the “waffle” icon.

Waffle button

 

Do you lose your place in the product when you toggle over to another product?
When switching over to a new product using the waffle menu navigation, a new browser tab will open. You'll be able to find what you were previously working on just as you left it in the previous tab!
Where does the OSHA Injury form go/ is it stored once completed?

It will be stored and accessible just as it was in the old platform. There will be a list view where you can access any completed forms.

Will there be one place to view all patient information?

Not at this time, however, we are transforming into a more patient centric experience. Stay tuned!

Will Bridge Compliance (formerly OfficeSafe) training progress save when toggling between the other products?

There will be no changes to this behavior at this time. You will need to complete the training modules as you have always done for training to progress.

Enterprise: What will happen when a user clicks to ‘learn more’?

When a user clicks to learn more, they will be connected to a landing page with educational content about Practice Management Bridge products and what they offer. In some cases, a representative from Rectangle Health will reach out to the user to see if there are any questions, we can help answer. If that’s the case, a member from our Customer Success team will also be notified to be able to relay any messages from that account’s leadership and/or goals.

Enterprise: If my users have questions navigating the new user-interface, where do I point them?

Contact your Customer Success Manger for assistance. 

Enterprise: Will Rectangle Health track how many users of specific Parent account are clicking/showing interest

Yes, this will be given to your Customer Success Manager.

Best Practices

Strategies for using Card on File in Vault and getting patients to say "YES"

 

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3-3
3-3

Ensure a patient-signed PAHCF for cards stored

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Store cards during in-person appointments

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Make storing cards on file a standard cancellation policy

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Ask patients which card to store on file, rather than if they want to

Address privacy concerns with relatable examples

Notify the patient before charging a card on file

Freeing the staff up from those tedious monthly payment issues and always having to re-access a credit card is probably saving tens of thousands of dollars in staff time

Perry K. Tuneberg

D.D.S. | Perry K Tuneberg & Associates, Inc.

We've gone from having no cards on file to about 80% across all of our practices, and we've achieved this within the span of a year so that's a pretty steep adoption that we feel really good about.

Donna Ramadan

VP of Revenue Cycle and Compliance | Great Lakes Dental Partners

It just makes so many things simpler, easier, faster, and more efficient that I wouldn't consider not offering this service [card on file].

Dr. Brian Wong

Practice Owner | State-of-the-Art Physical Therapy

The time savings is huge for all of us.

Marcy Kassell

Practice Owner | Champion Performance

You're getting your money so much faster rather than sticking a statement in the mail and waiting for them to pay.



Suzanne Jones

Office Manager | Danner Dentistry